The 10 Best Cheap CRM Software for Small Businesses in 2025

Key Takeaways

Affordable CRMs can deliver outsized returns without the complexity or cost of enterprise tools. Our top three recommendations are: 

• Nutshell: Best affordable CRM overall—Starts at $13/user/mo.
• Less Annoying CRM: Best simple CRM—Flat rate of $15/user/mo.
• Pipedrive: Best sales-focused CRM—Starts at $24/user/mo.

We rated each CRM based on transparent, budget-friendly pricing and the core capabilities

Jump to comparison table | Jump to detailed reviews

Did you know that 71% of small businesses now use CRM software, and they’re seeing an average return of $8.71 for every dollar spent?

Yet many business owners still hesitate, worried about complex systems and enterprise-level pricing that could break their budget.

Here’s the truth. You don’t need to spend a fortune to get a CRM that transforms your business. The best cheap CRM software combines essential features with reasonable pricing, helping you organize customer data, automate follow-ups, and close more deals—without the complexity or cost of enterprise solutions.

Whether you’re a solopreneur juggling contacts in spreadsheets or a growing business ready to scale, we’ve found the best budget-friendly CRMs. We’ve researched and tested options that deliver real value. From free plans that actually work to paid solutions that won’t drain your cash flow, this guide covers everything you need to make the right choice for your business.

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Best simple CRMs at a glance

1. Nutshell (5/5): Best overall value – All-in-one CRM with sales, marketing, and customer engagement features
2. Less Annoying CRM (4/5): Best for simplicity – Straightforward interface perfect for CRM beginners
3. Pipedrive (4/5): Best for sales teams – Visual pipeline management at competitive pricing
4. Capsule CRM (4/5): Best for solopreneurs – Simple, affordable option for one-person businesses
5. Monday.com CRM (4/5): Best for customization – Flexible platform that adapts to your workflow
6. Freshsales (4/5): Best for quick setup – User-friendly with fast implementation
7. HubSpot CRM (3/5): Best free option – Robust free plan with core features (limited to 2 users)
8. Zoho CRM (3/5): Best for scalability – Feature-rich platform with affordable upgrade path
9. EngageBay (3/5): Best for email marketing – Platform with strong marketing automation
10. Insightly (3/5): Best mobile experience – Excellent mobile app for on-the-go management

Now that you’ve seen our top picks at a glance, let’s dive into how we evaluated these CRM solutions to ensure they truly deliver value for small businesses.

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Indholdsfortegnelse

• How we selected the best cheap CRM software
• Affordable CRM comparison table
• Best affordable CRM software: Detailed Reviews
• What makes a CRM affordable for small businesses?
• Key features to look for in budget CRM software
• Free vs. paid: Which option is right for you?
• How to choose the best affordable CRM for your business
• Implementation tips for maximum ROI
• Frequently Asked Questions

How we selected the best cheap CRM software 

We focused our selection process on finding CRM solutions that deliver maximum value without breaking the bank. We evaluated each platform based on:

• Pricing Transparency: No hidden fees, clear upgrade paths, and honest pricing structures that small businesses can budget for.
• Essential Features: Contact management, pipeline tracking, email integration, and basic automation—the must-haves for small business success.
• Ease of Use: Intuitive interfaces that don’t require extensive training or technical expertise to master.
• Scalability: Ability to grow with your business without forcing expensive upgrades too soon.
• Customer Support: Accessible help when you need it, even on lower-tier plans.
• Real User Feedback: We analyzed reviews from actual small business users, not just feature lists. When evaluating user feedback, we found that CRMs with dedicated support teams (like Nutshell’s award-winning support) consistently received higher satisfaction ratings.
• ROI Potential: Based on industry data showing CRM users see up to 29% increase in sales revenue and save 5-10 hours weekly.

Want to see how Nutshell stacks up against your requirements? Start your free 14-day trial and experience the difference an affordable, all-in-one CRM can make.

Affordable CRM comparison table

CRM Software	Starting Price	Free Plan	Best For	Key Strength
Nutshell	$13/user/mo	14-day trial	Growing SMBs	All-in-one value
Less Annoying	$15/user/mo	30-day trial	Simple needs	Brugervenlighed
Pipedrive	$24/user/mo	14-day trial	Sales teams	Pipeline view
Capsule CRM	$18/user/mo	Free (250 contacts)	Solopreneurs	Simplicity
Monday CRM	$12/user/mo	14-day trial	Tilpasning	Flexibility
Freshsales	$15/user/mo	21-day trial	Quick setup	AI-funktioner
HubSpot	Free (2 users)	Yes (limited)	Startups	Free features
Zoho	Free (3 users)	Yes (3 users)	Scaling businesses	Feature depth
EngageBay	Gratis	Ja	E-mail marketing	All-in-one marketing
Insightly	$29/user/mo	14-day trial	Mobile teams	Project + CRM

Best affordable CRM software: Detailed reviews

Let’s dive into our list of the best affordable CRMs, based on our in-depth research and testing.

1. Nutshell

Rating: 5/5

Best for growing small businesses (10-50 employees) that want a comprehensive CRM without enterprise complexity or pricing

Quick Summary

Nutshell stands out as our top pick for small businesses seeking the best balance of affordability and functionality. Built specifically for small businesses—not as a watered-down enterprise solution—Nutshell combines sales automation, marketing tools, and customer engagement features in one intuitive platform.

Key Features

• Ubegrænset lagring af kontakter og data
• Visual sales pipeline with drag-and-drop functionality
• Email sequences and marketing automation
• Built-in reporting and sales forecasting
• Team collaboration tools
• 14+ integrations with popular business tools

What We Love

• All-in-one solution that eliminates the need for multiple tools
• No setup fees or hidden costs—transparent pricing from day one
• Excellent customer support with real humans who understand small business needs
• Mobile app included at no extra charge
• Quick implementation (most users are up and running in under 2 hours)

Potential Drawbacks

While feature-rich, some users might find they’re paying for capabilities they don’t need if they only want basic contact management.

Prissætning

Starting at $13/user/month (billed annually)

Start your free 14-day trial – No credit card required

2. Less Annoying CRM

Rating: 4/5

Best for non-tech-savvy business owners who want a CRM they can actually use without training

Quick Summary

True to its name, Less Annoying CRM strips away complexity. It delivers exactly what small businesses need—and nothing they don’t.

Key Features

• Contact and company tracking
• Calendar and task management
• Pipeline customization
• File attachments
• Basic reporting

What We Love

• Incredibly simple interface anyone can master
• Flat-rate pricing with no tiers or hidden fees
• Excellent customer service included for all users
• No contracts or setup fees

Potential Drawbacks

Limited advanced features and integrations compared to other options.

Prissætning

$15/user/month

3. Pipedrive

Rating: 4/5

Best suited for sales teams that want a CRM focused on efficiently moving deals forward

Quick Summary

Pipedrive’s visual pipeline approach makes it a favorite among sales-focused teams who need clarity on deal progression.

Key Features

• Pipelines, der kan tilpasses
• Påmindelser om aktiviteter
• Email tracking
• Goal setting and reporting
• Mere end 300 integrationer

What We Love

• Intuitive visual pipeline
• Focus on completing daily sales activities
• Excellent mobile apps
• Strong email integration

Potential Drawbacks

Marketing features require add-ons—they can get expensive with additional features.

Prissætning

Starting at $24/user/month

4. Capsule CRM

Rating: 4/5

Best for solopreneurs who want the simplest possible CRM without distractions

Quick Summary

Capsule CRM is designed for simplicity and clarity. It’s one of the easiest CRMs to get started with, offering just the essentials: contacts, sales pipeline, and tasks.

Key Features

• Contact and opportunity management
• Sales pipeline tracking
• Håndtering af opgaver
• Email integration
• Basic reporting

What We Love

• Minimal, clean interface that’s easy to learn
• Great for tracking contacts, deals, and follow-ups
• Google Workspace and Microsoft 365 integrations
• Affordable pricing

Potential Drawbacks

Limited advanced features, such as automation and AI. May feel too “basic” for growing businesses.

Prissætning

Starting at $18/user/month

5. Monday.com CRM

Rating: 4/5

Best for teams that want to customize every aspect of their CRM and already use monday.com for project management

Quick Summary

Monday.com CRM offers extreme flexibility, allowing you to build a CRM that matches your exact workflow and processes.

Key Features

• Customizable boards and workflows
• Multiple view options (kanban, timeline, calendar)
• Automation recipes
• Integration with monday Work OS
• Custom fields and formulas

What We Love

• Highly customizable workflows
• Visual, colorful interface
• Strong project management features
• Excellent for teams already using monday.com

Potential Drawbacks

Requires a minimum of three users—it can be overwhelming due to the numerous customization options.

Prissætning

Starting at $12/user/month (minimum 3 users)

6. Freshsales

Rating: 4/5

Best for teams that want a modern CRM with built-in communication tools and AI assistance

Quick Summary

Freshsales (by Freshworks) offers a clean, modern interface with AI-powered features that help sales teams work smarter, not harder.

Key Features

• Contact and deal management
• Built-in phone system
• Email tracking and templates
• AI-powered insights (Freddy AI)
• Sales sequences

What We Love

• Intuitive, modern interface
• Built-in phone and email
• AI-based lead scoring
• Quick implementation

Potential Drawbacks

Limited customization compared to other options; AI features require higher tiers.

Prissætning

Starting at $15/user/month

7. HubSpot CRM

Rating: 3/5

Best for startups and solopreneurs who need basic CRM functionality and don’t mind the 2-user limitation

Quick Summary

HubSpot’s free CRM has become the go-to starting point for many small businesses, and for good reason. It offers robust features at no cost, making it ideal for startups testing the CRM waters.

Key Features

• Contact and company management
• Email tracking and notifications
• Meeting scheduling
• Live chat and chatbot builder
• Basic reporting dashboard

What We Love

• Genuinely free core CRM features
• No time limits on the free plan
• Seamless integration with HubSpot’s marketing tools
• Extensive educational resources and academy

Potential Drawbacks

Aggressive upselling and costs escalate quickly when you need more users or features.

Prissætning

Free for up to 2 users; Starter plans from $15/user/month

8. Zoho CRM

Rating: 3/5

Best for small businesses that anticipate rapid growth and want a CRM that can scale with them

Quick Summary

Zoho CRM offers impressive functionality at every price point, making it ideal for businesses planning significant growth.

Key Features

• AI-powered sales assistant (Zia)
• Automatisering af arbejdsgange
• Multi-channel communication
• Advanced analytics
• Mobile apps

What We Love

• Generous free plan for up to 3 users
• Extensive feature set even on lower tiers
• Strong automation capabilities
• Part of larger Zoho ecosystem

Potential Drawbacks

The interface can be overwhelming for new users; customer support quality varies on lower-tier plans.

Prissætning

Free for up to 3 users. Paid plans from $14/user/month

9. EngageBay

Rating: 3/5

Best for small businesses that want CRM plus marketing automation without paying for multiple tools

Quick Summary

EngageBay is an all-in-one platform that combines CRM with marketing automation and customer service tools, making it ideal for businesses that want integrated marketing capabilities.

Key Features

• Email marketing and automation
• Landing page builder
• Social media management
• Helpdesk functionality
• Marketing automation workflows

What We Love

• All-in-one solution with marketing, sales, and service
• Generous free plan for solopreneurs
• Strong email marketing features
• Affordable pricing for the feature set

Potential Drawbacks

The interface can be cluttered; some features may feel less polished than those in dedicated tools.

Prissætning

Free plan available—paid plans from $12.99/user/month

10. Insightly

Rating: 3/5

Best for service-based businesses that need CRM plus project management, especially those with mobile teams

Quick Summary

Insightly combines CRM with project management capabilities, making it perfect for businesses that need to track both sales and project delivery.

Key Features

• Contact and opportunity management
• Værktøjer til projektstyring
• Email integration and tracking
• Automatisering af arbejdsgange
• Custom dashboards

What We Love

• Excellent mobile apps for iOS and Android
• Combined CRM and project management
• Strong integration options
• Good for service-based businesses

Potential Drawbacks

More expensive than other options; project features may be overkill for pure sales teams.

Prissætning

Starting at $29/user/month

What makes a CRM affordable for small businesses? 

Affordable doesn’t just mean cheap. For small businesses, an affordable CRM must deliver:

• Predictable Pricing: No surprise costs or forced upgrades that blow your budget.
• Quick Time-to-Value: You should see benefits within 30-60 days, not months of setup.
• Low Total Cost of Ownership: Consider training time, integration costs, and ongoing support needs.
• Positive ROI: The CRM should pay for itself through increased efficiency and sales.

Remember: The key is choosing a CRM that fits your needs without overpaying for unnecessary features.

Calculate your true CRM ROI with Nutshell. Try our affordable, feature-rich CRM free for 14 days—no credit card required.

Key features to look for in budget CRM software 

When evaluating affordable CRM options, prioritize these essential features:

Must-Have Features

• Contact Management: Centralized database for all customer information
• Pipeline Visualization: Clear view of deals and their stages
• Email Integration: Sync with Gmail or Outlook
• Task Management: Reminders and follow-up scheduling
• Basic Reporting: Sales performance and activity tracking
• Mobile Access: Manage your CRM on the go

Nice-to-Have Features

• Marketing Automation:  Email sequences and campaigns
• Custom Fields: Adapt the CRM to your business
• Team Collaboration: Shared notes and activities
• API Access: Modern CRMs offer API access and tools like Zapier integration to connect your entire tech stack seamlessly
• Advanced Analytics: Forecasting and trend analysis

Free vs. paid: Which option is right for you?

Opting for a free system is tempting. But is it the right solution for your business needs?

Choose Free CRM If

• You’re just starting out with fewer than 3 users
• You need basic contact management only
• You’re testing whether CRM is right for your business
• Budget is extremely tight (under $50/month)

Choose Paid CRM If

• You have 3+ team members
• You need automation to save time
• Customer support is important to you
• You want to scale without switching systems
• You need integrations with other tools

While free CRMs can work initially, most growing businesses find they need the features and support that come with paid plans. Learn more about CRM adoption best practices to ensure success.

How to choose the best affordable CRM for your business

Follow this step-by-step process to make the right choice:

Step 1: Assess Your Current Situation

• How many contacts do you manage?
• What’s your monthly budget for software?
• How tech-savvy is your team?
• What are your biggest pain points?

Step 2: Define Your Must-Haves

• List 3-5 features you absolutely need
• Identify deal-breakers (e.g., no mobile app)
• Consider your growth plans for the next 2 years

Step 3: Take Advantage of Free Trials

• Test your top 2-3 options
• Import real data to see how it works
• Have your team try daily tasks
• Evaluate customer support responsiveness

Step 4: Calculate True ROI

• Factor in time savings (5-10 hours/week average)
• Consider the revenue increase potential
• Include all costs: software, training, integration

Step 5: Make Your Decision

• Choose based on value, not just price
• Ensure it can grow with your business
• Verify there are no hidden costs

Ready to implement a CRM that delivers real value? Join thousands of small businesses using Nutshell to streamline sales and boost revenue. Start your free trial today.

Implementation tips for maximum ROI

Avoid common CRM implementation failures with this proven approach:

Week 1: Foundation

• Import your existing contacts
• Set up your sales pipeline stages
• Configure email integration
• Train your core team

Week 2: Optimization

• Create email templates
• Set up basic automation
• Customize fields for your business
• Establish naming conventions
• Many CRMs include pre-built email templates and automation workflows to help you get started quickly without reinventing the wheel

Week 3: Adoption

• Roll out to full team
• Create standard operating procedures
• Set up regular reporting
• Celebrate early wins

Week 4 and Beyond

• Gather team feedback
• Refine processes
• Add advanced features gradually
• Track ROI metrics

Pro Tip: Start simple. It’s better to use 5 features well than 50 features poorly.

Ofte stillede spørgsmål

Still have questions about choosing the right affordable CRM? Here are answers to the most common questions we hear from small business owners:

• 1. What is the best and cheapest CRM?

  The “best” affordable CRM depends on your specific needs. HubSpot offers the best free option for basic needs, while Nutshell provides the best overall value for growing businesses, starting at just $13/user/month.

  The cheapest CRM is Monday.com CRM, with pricing starting at $12/user/month.

• 2. Which CRM is best for small businesses?

  For most small businesses, Nutshell offers the ideal balance of features, affordability, and ease of use. It’s built specifically for small businesses and includes sales, marketing, and support features without enterprise complexity.

• 3. What is the simplest CRM tool to use?

  Yes, the best simple CRMs (like Nutshell) are “growth-ready” – they have advanced features available when you need them, but don’t force complexity before you’re ready. Avoid “basic” CRMs that you’ll outgrow quickly.

• 4. How long does it really take to set up a simple CRM?

  Less Annoying CRM lives up to its name as one of the simplest options. However, Nutshell prioritizes ease of use while offering more advanced features when you need them.

• 5. Can I really get a good CRM for under $20/user/month?

  Absolutely. Several excellent CRMs, including Nutshell, Pipedrive, and Less Annoying CRM, offer robust features for under $20/user/month. The key is choosing one that matches your specific needs.

• 6. How long does it take to implement a CRM?

  Most small businesses can be up and running with basic CRM functionality in 2-4 hours. Full implementation, including team training and process optimization, typically takes 2-4 weeks.

Indlæs mere

Ready to transform your business with affordable CRM?

Choosing the right CRM doesn’t have to be overwhelming or expensive. The key is finding a solution that fits your business today while providing room to grow tomorrow.

If you’re ready to join the 71% of small businesses already benefiting from CRM software, we recommend starting with a free trial of Nutshell. With its combination of powerful features, affordable pricing, and exceptional support, it’s the smart choice for small businesses serious about growth.

Sign up for a free trial today—No credit card required. See why thousands of small businesses trust Nutshell to manage their customer relationships and grow their revenue.

Have questions about choosing the right CRM for your business? Our team is here to help. Contact sales for a personalized recommendation based on your specific needs.

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