Skip to main content ↓

The 9 Best Collaboration Tools for Your Business

team collaborating on a project at a table outside

You know what’s a surefire way to cause problems for your company? Having all your team members be on totally different pages from one another, without any kind of communication or collaboration between them. But assuming you want your business to succeed, we wouldn’t recommend that.

Instead, you should make a point of connecting your different team members and encouraging collaboration between them on various projects and aspects of running your business. One of the best ways to do that is to use collaboration tools.

On this page, we’ve listed nine of the best collaboration tools out there. Keep reading to learn about those tools, as well as why it’s important to use them!

The importance of team collaboration tools

As we mentioned above, team collaboration tools are important because they help keep your team members on the same page and make it easier for them to work together. For example, it’s a lot easier for a team to share editing on a Google Doc than for them to constantly email each other updated versions of a Word doc.

The tools listed below can streamline your project management process, plus they can help foster stronger communication between all your team members. More communication is always a good thing, as it helps unify everyone toward your core goals and improve their ability to work together.

Ultimately, that leads to better results for your marketing, sales, and more. And that, in turn, leads to more revenue.


Is your business ready for a CRM?

Find out here.


does my business need crm graphic

The 9 best collaboration tools for your team

Listed below are some of the best collaboration software options available. There are several types of collaboration tools out there, so the tools on this list are divided into three categories:

Here’s an overview of the tools listed on this page:

Tool NameTool TypePriceBest feature
SlackTeam communicationFree, or $7.25+ per user per month for more featuresDifferent channels for different teams/topics
ZoomTeam communicationFree, or $13.33+ per user per month for more featuresAbility to create smaller “breakout rooms” within video calls
Microsoft TeamsTeam communication$4+ per user per monthIntegration with Microsoft Office
TrelloProject managementFree, or $5+ per user per month for more featuresAbility to customize lists and boards
AsanaProject managementFree, or $10.99+ per user per monthIn-app chat feature
ProofHubProject management$45+ per monthTeam chat and file sharing capabilities
Microsoft 365File sharing and editing$8.25+ per user per monthAccess to full Microsoft Office suite
Google DriveFile sharing and editingFree, or $6+ per user per month for more storageMultiple team members can simultaneously edit documents
DropboxFile sharing and editingFree, or $9.99+ per month for more storageDropbox Paper allows team members to co-edit documents

Keep reading to learn more about each one.

Team communication tools

The first three tools on our list of the best collaboration apps are team communication tools. That means they exist to help your team simply communicate with one another. That communication can facilitate everything from process planning to video meetings to casual chitchat.

The best online collaboration tools in this category are:

  1. Slack
  2. Zoom
  3. Microsoft Teams

Find out more about each one below.

1. Slack

homepage for Slack collaboration tool

Price: Free, or $7.25+ per user per month for more features

Slack is an app that allows you to chat with other members of your team. Within the app, you can create different channels for different topics or teams and then communicate through those channels about any topic of your choosing. You might have one for project updates, for example, while another might be for casual conversation.

Slack also lets you connect with your employees for direct messaging and video calls, though video calls are limited on the free plan.

2. Zoom

homepage for Zoom collaboration tool

Price: Free, or $13.33+ per user per month for more features

If you were in business during the COVID-19 pandemic in 2020, you’ve almost certainly already heard of Zoom. This video call platform exploded into use during the time when no one was able to meet in person, and even after the pandemic had passed, many businesses continued to use it.

There’s nothing especially complicated about this tool — it simply allows you to schedule and run video calls with your employees. Of course, there are other useful features too. For instance, Zoom lets you separate larger calls into “breakout rooms,” with only a few people per room.

3. Microsoft Teams

homepage for Microsoft Teams collaboration tool

Price: $4+ per user per month

Microsoft Teams is an interesting tool, because it can do quite a lot of things. For example, it has some file-sharing and editing features. However, it’s really best used for simple communication between team members, both through text chat and video calls. In other words, it has the best elements of Slack and Zoom.

That’s not to say it’s inherently better than either of those tools. If you want the best video meeting platform out there, Zoom is still the way to go. The same is true of Slack if you want the best text chat platform. But if you’re happy to settle halfway on both of those things, you can save some money by getting Microsoft Teams to cover both functions.

Project management tools

Another of the best collaboration software types is project management software. These tools are designed to help you streamline and organize your various tasks, projects, and workflows. The three tools we’ll be looking at are:

  1. Trello
  2. Asana
  3. ProofHub

Keep reading to learn more about each one.

1. Trello

homepage for Trello collaboration tool

Price: Free, or $5+ per user per month for more features

Trello is a very straightforward project management tool. There are three main types of elements in Trello: Boards, lists, and cards. Each board can have multiple lists on it, and each list contains multiple cards. Usually, the cards represent specific tasks or projects, and the lists can be used to represent different teams or process stages.

So, as you trace a project through different stages, you might move it from one list to another to indicate where in the process that task currently is. Or, you might move a card to a separate list to represent giving it to a different team. Either way, Trello is a fairly simple and intuitive way to organize your workflow.

2. Asana

homepage for Asana collaboration tool

Price: Free, or $10.99+ per user per month

Asana is designed to accomplish pretty much the exact same thing as Trello — to help you organize and track all your projects. However, it uses a very different layout.

Instead of lists and cards, it organizes your project into different sections and lets you further arrange them for individual team members with to-do lists. You can see how much work is on a given team member’s plate at any given time.

You can also comment on tasks and tag teammates so that you can ask questions, discuss projects, and work together.

3. ProofHub

homepage for ProofHub collaboration tool

Price: $45+ per month

If you’re wondering why ProofHub is so expensive, there’s a good reason for it. To start with, it’s a bit like having both Trello and Asana in one platform — it has many of the best features from both tools, and it lets you switch between multiple project views.

More than that, though, it even emulates many of the other best online collaboration tools, not just project management ones. With ProofHub, you can chat with your team and share files in addition to just managing projects. Having said that, those features aren’t as good as they are in other tools specifically dedicated to them.

File sharing and editing tools

Finally, several of the best collaboration apps out there are file-sharing and editing tools. That means they allow you to store files in the cloud, where multiple team members can access, view, and/or edit them simultaneously.

Here are a few of the best file-sharing and editing tools available:

  1. Microsoft 365
  2. Google Drive
  3. Dropbox

Keep reading for more info about each one.

1. Microsoft 365

homepage for Microsoft 365 collaboration tool

Price: $8.25+ per user per month

Microsoft 365 stands out on this list because it’s more than just one tool — it’s actually a full suite of Microsoft offerings. Those offerings include Microsoft Office products like Word and Excel, but they also incorporate other collaboration tools (including Teams, which we talked about earlier).

The reason we’re listing Microsoft 365 here is that it leverages the cloud to let you easily share and co-edit documents. That means multiple people can access the same Word document or PowerPoint presentation without having to manually transfer the file between computers.

2. Google Drive

homepage for Google Drive collaboration tool

Price: Free, or $6+ per user per month for more storage

The Google alternative to Microsoft 365 is Google Workspace, headed up by Google Drive. You might already be familiar with Drive — it lets you store files in the cloud that can then be accessed by your whole team. Google Drive is also interconnected with tools like Google Docs and Google Sheets.

Technically, Drive is free — at least, for individual users. If you want more storage, though, or if you want to set up a shared drive for your business, you’ll need to use a paid subscription plan. Those start at $6 per user per month.

3. Dropbox

homepage for Dropbox collaboration tool

Price: Free, or $9.99+ per month for more storage

Last on our list of best collaboration software options is Dropbox. You might already know Dropbox as a cloud storage solution. It’s a great way to upload files to the cloud and keep them stored there as a backup for files on your computer or to allow other people to access them.

Plus, with Dropbox Paper, you can do more than just store those files. Dropbox Paper — which is available for free with any paid Dropbox plan — lets multiple team members edit documents at once, just like Microsoft 365 and Google Drive.

Nutshell can help your team work together

In addition to the best online collaboration tools listed above, your business should definitely get a customer relationship management (CRM) platform. A CRM is vital for keeping track of your customers and streamlining your sales process, and it also serves as a team collaboration tool in its own right.

If you’re looking for a CRM, Nutshell is the perfect option. Some of the ways Nutshell can foster collaboration include:

  • Data centralization
  • Teammate tag-ins
  • Notifications for tasks
  • Sales process guidance
  • Shared email templates
  • And more!

Interested in trying out Nutshell for yourself? Be sure to check out our 14-day free trial today!

Looking for an easy-to-use CRM with all the features you need to boost sales?

Nutshell has what you’re looking for.

Explore Nutshell’s Features

an illustration of a group of people on a computer screen

Join 30,000+ other sales and marketing professionals. Subscribe to our Sell to Win newsletter!