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How to Use a Sales Tracker to Track Performance (+12 Top Sales Tracking Software Tools)

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They say what gets measured gets improved, and sales is no exception to that rule. Improving your sales numbers requires a healthy helping of cold, hard data—the kind of data that only a sales tracker can provide.

With a quality sales tracking platform, you can easily tell which of your sales strategies are working and which you should kick to the curb.

Want to learn how to track your sales performance? This blog post is for you. It discusses why businesses should track sales performance, how to evaluate sales performance, and the 12 best sales tracking software options available.

What is sales tracking?

Sales tracking is the practice of monitoring and measuring your business’s sales activities to improve performance. It involves using sales tracking software to monitor metrics related to numerous sales process elements, including lead quality, activities logged, close rates, and much more. It enables teams to gauge performance, forecast sales, and improve sales processes to win more deals.

Why your business needs a sales tracker

Monitoring your sales performance is much like tracking how fast you run a mile. You keep a record of your speed to have a benchmark you can beat. Tracking your sales performance allows you to look at the revenue you’ve generated in the past, the efforts that led to the generated revenue, and how you can improve your strategies and increase sales. Like running the mile, where you keep track of your hydration, stretching, diet, and sleep habits. Find the right combination of activity/training and you’ll beat your personal best.

Here are some reasons why your business needs a sales tracker:

  • It provides information that enables you to forecast your revenue
  • It helps you evaluate your sales strategy’s implementation
  • It looks at how your sales workflows and operations are doing
  • It helps businesses make informed decisions on allocating resources or changing priorities so that they can meet their targets

Evaluating every key sales performance metric and tracking your sales team’s performance seems like additional tedious work, but some tools automate tracking and report generation. Customer relationship management software (CRM) like Nutshell has sales tracking and automation features. These tools remove the burden from your team, so you can focus on improving your process and selling.

How to evaluate sales performance in 4 steps

Now that you understand why your business needs sales tracking, let’s look at how you monitor and assess your sales performance:

1. Identify your goals and key performance indicators (KPIs)

The first step is to identify your goals and your KPIs. When setting your goals and KPIs, it is important to involve your sales team so you can:

  • Determine obstacles that may come up
  • Set realistic goals
  • Make your team feel motivated and empowered

Your business goals are the outcomes you want to achieve. Think of it as your desired destination. For example, your goal can be to close twice as many deals as last year.

Meanwhile, KPIs inform you how well you’re progressing toward reaching your goals. Here are 11 key sales performance metrics you must monitor:

  1. Length of the sales cycle: This metric helps you make accurate revenue forecasts. Typically, the higher the price of the product or service, the longer the sales cycle length.
  2. Number of deals in the pipeline: Tracking this metric is important because you need to know how well your sales pipeline performs. It can help you identify at which stage of the pipeline your team struggles.
  3. Customer retention rate: This metric is the percentage of customers who stay with your business.
  4. Churn rate: Also known as attrition rate, it refers to the percentage of customers who stopped purchasing or subscribing to your products or services.
  5. Customer lifetime value (CLV): CLV is the revenue your business can expect from one customer throughout the duration of your relationship. This is a good metric to compare with the customer acquisition cost.
  6. Percentage of revenue from new business: This metric shows how much income your new customers generate. If new customers account for most of your income, examine your churn rate and CLV.
  7. Percentage of revenue from existing customers: This metric tells you the income you generated from upselling and cross-selling your current customers.
  8. Total revenue: This key sales performance metric refers to the income your business has generated from all your sales and operational activities.
  9. Year-over-year (YoY) growth: This metric compares the revenue you generated from year to year.
  10. Cost of selling: This metric tells you how much you spent selling the product. This is best compared with your average CLV.
  11. Net promoter score: This performance metric shows whether your customers will likely recommend your business to someone else.

Nutshell’s Reporting and Analytics features can automatically track your key sales performance metrics so your team can focus on selling.

2. Monitor short and long-term goals

Set up your team for success by monitoring short- and long-term goals. Think of short-term goals as pitstops along your journey toward your destination.

Daily and weekly goals help keep your team stay on track. Long-term goals, on the other hand, give your team a realistic benchmark of success.

3. Create a visual dashboard that shows your pipeline and its stages

A dashboard can help you visualize your pipeline and the ongoing sales activities of your team. Using Nutshell’s lead management tools, you get help with lead scoring, qualifying and nurturing leads.

Nutshell’s pipeline management features also help you customize your view of your pipeline. Do you want to monitor the health of your pipeline and immediately see the next steps? Use the board view.

If you want your leads presented in a table so you can sort and filter them according to attributes, use the list view. A map view provides you with a geographical view of where your leads and customers are.

4. Catch up with your team regularly

Schedule regular catch-ups with your sales team. During these meetings, let your team members share insights they’ve gained and issues they’ve encountered.

Are more leads receptive to your new product or service? How did your existing customers respond to your price change or your upsell? Make these meetings productive by collectively troubleshooting and sharing helpful tactics that have worked.

What is sales tracking software?

To track sales performance, you need the right tools. Sales tracking software refers to any software tool that enables sales teams to quickly and accurately track their sales activities.

Sales tracking software helps you better understand your target buyers, identify potential pipeline issues before they become massive problems, and improve individual sales rep performance via detailed analytics that quickly pinpoint what works and what doesn’t.

Why is sales tracking software important?

Sales tracking software helps you:

  • Track progress toward goals and improve performance
  • Analyze and improve your pipeline
  • Organize customer information and better understand your target buyers
  • Forecast sales performance and plan for the future
  • Ensure your whole team has access to the same data
  • Visualize and organize lead management tasks
  • Identify sales opportunities through data analysis

12 sales tracking software recommendations

Now that we know why sales tracking software is important, we can discuss the 12 best software solutions in this category.

There is no particular order to the below list. Each has its own benefits and drawbacks that you’ll need to assess for yourself. But all 12 tools will help you better track your sales activities and improve as a seller.

Let’s take a look!

CRM nameKey features
NutshellSales report, forecast report, loss report, sales funnel, activity report, downloadable charts, sales process automation, contact management, in-app email capability with automated sales email sequences, integrations with other tools
SalesflareIntegrated web tracking, automated email sequences, email signature sync, visual drag-and-drop pipelines, customizable stages, custom fields, integrations with other tools
EngageBaySales funnel automation, deal pipeline creation and tracking, sales task assignment and tracking, lead scoring, revenue dashboard, in-built telephony and SMS broadcasts, automated email sequences, auto-dialing and call scripts, integrations with other tools
BIGContactsComprehensive sales pipeline view, customizable sales pipeline stages, in-depth sales reports, automation of redundant tasks, custom triggers for automated tasks, webform connection, contact records
PipedriveLead management, communications tracking, pipeline automation, detailed reporting, goal-setting, sales forecasting, customizable dashboards and reports, email automation and tracking, mobile app availability, integrations with other tools
Zoho CRMCustomizable dashboards, contact management, funnel charts, sales forecasting, detailed analytics, automated workflows, sales trends, gamification
Bitrix24Lead generation, visual pipelines, automation of sales processes and email communications, analysis of sales metrics
CopperContact management, visual pipeline, sales forecasting, detailed analytics, automation, iOS and Android app
FreshSales360-degree view of leads, lead scoring, sales task management, iOS and Android app, free plan with additional paid options
Close CRMDetailed reporting, individual and team performance tracking, pipeline overviews, won and lost opportunities tracking, generated revenue metrics, email and SMS messaging tools, in-app phone and video calling
SalesforceVisual pipelines, sales forecasting, contact management, plenty of customization options, and scalability 
KeapVisual sales funnels, in-depth sales reports, sales forecasting, contact management features, and numerous automation capabilities

1. Nutshell

Nutshell CRM sales tracker interface

We may be biased, but Nutshell really is an amazing sales tracking software platform! It’s both easy to use and incredibly powerful, which means you’ll be able to quickly view your leads and their current place in your pipeline, assess important metrics like conversion rate and revenue per sale, and analyze your sales activities without needing a degree in rocket science.

Nutshell is loaded with high-end sales reporting features like:

  • Sales report: Instantly know how your current efforts stack up against quota. You can even drill down by product, rep, and lead source to see what’s moving the needle.
  • Forecast report: Easily see team and individual revenue numbers for each product and/or service you sell by day, week, month, quarter, or year.
  • Loss report: View every deal you and your team have lost over any given timeframe to learn which factors or competitors are taking away your business and improve your sales strategy.
  • Sales funnel: Get a view of your company’s sales funnel to determine where deals get stuck and how you can boost conversion rates.
  • Activity report: See how your team spends its time and which efforts correlate with won leads.
  • Downloadable charts: Creating sales charts from scratch wastes time. Nutshell lets you effortlessly generate reports to share with the C-suite and present in board meetings.

These sales reporting features are in addition to the other sales tools Nutshell gives users access to, such as sales process automation, intuitive contact management, and in-app email capability complete with automated sales email sequences.

Users

$ 192

per year
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$16

per user per month

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$42

per user per month

$52

per user per month

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$67

per user per month

Your estimated cost

Nutshell

1 User/s $

Annual Charge $

2. Salesflare

Salesflare sales tracker interface

If you want to track your sales and don’t want to spend your time keeping track of it all manually, then you should definitely have a look at Salesflare.

Salesflare is a sales CRM built to keep track of your sales leads and customer data automatically by gathering all the data about them from your emails, calendar, phone, social media, company databases, email, and web tracking.

Based on that, Salesflare can nudge you automatically to follow up, plus provide you with all of the handy metrics, dashboards, and overviews covering everything we mentioned above.

Three features in particular that will come in handy:

1. Integrated web tracking: Salesflare doesn’t only track when people open your emails and click on them. It also shows you which pages these people visit on your site, when, and for how long.

2. Automated email sequences: Want to reach out to people with a series of emails until they reply? Or just trigger an email when something happens? All of this is possible with Salesflare’s “Workflows” feature.

3. Email signature sync: Do you find yourself manually inputting phone numbers and addresses? Salesflare detects this information in email signatures and automatically adds it to the CRM database.

In addition, Salesflare offers visual drag-and-drop pipelines with customizable stages and custom fields, and it integrates neatly with Gmail, Office 365, and 3000+ other software tools.

3. EngageBay

EngageBay sales tracker interface

EngageBay comes packed with plenty of cool features designed with small business owners in mind. This tool offers a smart, intuitive UI that makes it easy to give your sales strategy a shot in the arm.

EngageBay can integrate easily with Gmail or Office365 for two-way sync and other sales tools you may be trying. The software lets you automate your sales funnel easily, create and track multiple deal pipelines, assign and track specific sales tasks, score your leads based on customer action triggers, and manage all your revenue updates from one simple dashboard.

EngageBay also offers in-built telephony, SMS broadcasts, email autoresponders, automated email sequences for lead nurturing, auto-dialing, call scripts, business proposal analytics, and a raft of fantastic features.

You can also integrate this tool with your other calendar apps and schedule all appointments from one place, with auto-reminders for the user and the customer.

EngageBay stands out for its feature-rich package that’s free 15 users per account forever. Of course, if you need to scale beyond the 250-contact limit of the free version, you’ll need to pay up, but it’s a great platform to try out for no cost at first.

4. BIGContacts

BIGContacts sales tracker interface
Source

BIGContacts is a dynamic and powerful CRM tool that helps establish an automated sales workflow to enhance your bottom line. It can help you maximize profits by streamlining processes, setting up reminders, and enabling you to focus on the right prospects.

BIGContacts offers a comprehensive view of the sales pipeline, making opportunity tracking easier. You can customize the sales pipeline stages according to your existing sales process and move opportunities along by simply dragging and dropping them. It offers in-depth sales reports, empowering you to track essential metrics such as close rate, sales cycle length, and customer lifetime value. 

With BIGContacts, you can automate redundant tasks such as follow-ups or data entry and define custom triggers for them. The CRM tool also lets you capture more leads and their data with its web form connection. Sales executives can access a 360-degree view of contact records, including all personal details, previous touches, buying preferences, and upcoming events, to craft more personalized customer experiences.

5. Pipedrive

Pipedrive sales tracker interface
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Pipedrive is a tool “designed to keep you selling.” To help with this mission, Pipedrive gives users access to lead management, communications tracking, pipeline automation, and detailed reporting features.

It also has a few handy sales tracker solutions that you should be aware of. For example, Pipedrive gives users access to a “deal rotting” tool, which notifies sales reps when a potential deal stays idle for too long. That way, they can change their sales approach and attempt to rescue deals before they become missed opportunities.

In addition, Pipedrive offers contact management, visual pipelines with customizable stages, automation for repetitive administration tasks, and an AI-powered sales mentor that will offer personalized tips to help sellers improve their sales performance.

6. Zoho CRM

Zoho CRM sales tracker interface
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More than 150,000 businesses use Zoho CRM because of its rich feature set. The software comes with a wide variety of sales tracking tools, including customizable dashboards, contact management, funnel charts, sales forecasts, and detailed analytics.

We especially like three Zoho CRM features:

  • Automated Workflows: Data entry is a pain. Fortunately, the Zoho sales tracker automates this administrative task and automatically catalogs every action taken on a lead for future reference.
  • Sales Trends: The detailed analytics dashboard available in Zoho CRM allows users to create in-depth reports and pinpoint sales trends. With this kind of knowledge, you can optimize your sales strategies and processes.
  • Gamification: Need to motivate your sales team? Zoho’s gamification feature allows sales managers to turn routine tasks into fun contests and have their sales reps compete to reach specific sales targets.

Zoho CRM is a solid tool for most sales teams, though companies that already use Zoho’s other software tools may find it the most enticing.

7. Bitrix24

Bitrix24 sales tracker interface
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Bitrix24 is a powerful app that provides a wide range of collaboration, communication, project management, and sales tools to small businesses everywhere. Because its offerings are so extensive, some companies may prefer to use a simpler, more streamlined option.

That doesn’t mean Bitrix24 isn’t suitable for sales tracking purposes, though. In fact, the software has many features that can benefit sales professionals.

Bitrix24 offers users a quality CRM solution that they can use to generate leads, manage an infinite number of visual pipelines, automate sales processes and email communications, and analyze sales metrics like sales rep activity and total revenue.

The best part? Bitrix24 can be used for free, forever! However, you’ll need to upgrade to a paid plan if you want to access the full features, get customer support, or use more than 5GB of storage.

8. Copper

Copper sales tracker interface
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Copper is a popular CRM tool designed specifically for G Suite users. When the power of Copper and Google are combined, sales reps can easily manage their contacts, deals, emails, files, and more from a single location.

Regarding sales trackers, Copper allows its users to monitor new leads through each stage of the sales funnel while analyzing important metrics like sales revenue per month.

One area where Copper really shines is in its use of automation. Entire sales processes can be automated, which increases productivity for users. For example, when a new lead emails a sales rep, contact information and sales rep activity can be automatically cataloged.

Copper also includes contact management, a visual pipeline, sales forecasting tools, a detailed analytics dashboard, goal setting, and an iOS and Android app so sales reps can always access their sales data.

9. FreshSales

Freshsales sales tracker interface
Source

FreshSales is another free CRM tool that’s well-loved by users. It’s not as fully-featured as some of the other solutions on this list, but having a free option makes it an attractive option for some businesses.

For sales tracking purposes, FreshSales provides its customers with a 360-degree view of their leads from a single screen, which is very convenient. From lead demographic information to conversion rates, users can quickly find what they need in FreshSales.

Beyond contact management, the software also features lead scoring, sales task management, and a handy iOS and Android app.

If you want access to a more detailed sales reporting dashboard, more storage, automation capabilities, and customization options, you’ll need to upgrade to FreshSales’ paid plan. But for a simple sales tracker, the free version of FreshSales might do the trick.

10. Close CRM

Close CRM sales tracker interface
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Close CRM is a sales tool designed to help sellers close more deals. It does this via detailed reporting features that track individual sales rep and team performance, offering high-level pipeline overviews, analyzing call, email, and text success rates, and more.

Close CRM also features won and lost opportunities tracking, generated revenue metrics, and a sales rep leaderboard to inspire friendly competition.

Like some of the other sales tracking software mentioned above, Close does more than simply track sales pipelines. It also gives users access to email and SMS messaging tools and in-app phone and video calling, so that all sales activities happen in the same interface.

11. Salesforce

Salesforce sales tracker interface

Salesforce is a popular lead tracking tool that helps sales teams track leads throughout the entire sales cycle and improve performance through data analysis.

This tool includes features like visual pipelines, sales forecasting, contact management, and much more. Salesforce also offers plenty of customization options and scalability, which are especially beneficial for larger organizations. 

However, Salesforce’s higher cost and complexity may create challenges for some businesses. Implementing and optimizing the system is often a lengthy process and may require assistance from outside consultants.

12. Keap

Keap sales tracker interface

Lastly, we have Keap—a popular CRM with comprehensive sales tracking capabilities that help sales reps manage leads and build customer relationships.

Keap includes sales tracking features such as visual sales funnels, in-depth sales reports, and sales forecasting. It also has contact management features and numerous automation capabilities that help sales teams operate more efficiently.

Keap mainly focuses on small businesses, so it’s an excellent choice for small or mid-sized companies. Larger businesses or users that require more customization may find that Keap isn’t quite flexible enough for their needs.

Considerations for selecting the right sales tracker

With so many factors to consider, how do you choose the right sales tracking software tool? Here are some of the most important factors to consider:

  • Features: Determine which features you need from a sales tracking tool based on your goals in adopting the system. Then, look for the tool that best fits your needs.
  • User-friendliness: A sales tracker won’t do your team much good if they can’t use it. Look for a tool that’s easy to use so you can get started with it quickly and more easily.
  • Customer support: Even with the most user-friendly tools, it’s essential to have helpful, friendly, responsive customer support. Evaluate the support each tool offers and try contacting support during your trial.
  • Flexibility: If you need to customize your sales tracking tool or if you expect your needs to grow in the near future, you’ll want to assess how flexible each tool is.
  • Budget: Cost is always an important consideration as well. Look for a tool with a plan that fits your budget and needs.
  • Integration capabilities: You may need your sales tracker to integrate with other tools you use. Explore each tool’s native integrations and any other integration options each software provider offers.
  • Customer reviews: Customer reviews are an excellent way to get a first-hand opinion about what it’s like to use a sales tracking software tool.

Looking for an easy-to-use CRM with powerful features and lots of integrations?

Nutshell has what you need.

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What does a good sales tracking software platform include?

When choosing a sales tracker, one of the most important considerations is, of course, the features included. Below are eight of the most important features that any good sales tracking tool should have. Make sure that the tool you invest in has the following eight features:

1. New lead tracking

As a salesperson, acquiring new leads is always a top priority. Because of this, the sales tracker you choose should allow you to source important information for each lead in your pipeline easily. Specifically, you’ll want to know:

  • Who your leads are: What are their names, what companies do they work for, and what industries are they in? Do you know which of your products they’re interested in or how big their budget is? The more you know about your leads, the better.
  • How they discovered your company: Did you find them on LinkedIn and make first contact via a cold email? Did they discover your company via an inbound marketing strategy and then call your sales department for more details? When you know how your relationship with a lead began, you can devise a more effective sales strategy.
  • What stage of the sales pipeline they’re in: Knowing which pipeline stage each lead is in at any given moment lets you focus your energy on the leads that are closest to a sale while nurturing not-yet-ready-to-buy prospects.

When selecting sales tracking software, make sure it will allow you to keep detailed records on each of your leads so you have the tools you need to close deals.

Related: Growth software: What it is and why your team needs it

2. Sales forecasting

Sales forecasting is the act of predicting future sales numbers. Many companies use sales forecasts to make critical business decisions, predict upcoming performance, and properly allocate organizational resources.

But it’s not an exact science, and companies get into hot water when they forecast incorrectly. You don’t want this to happen to your business!

To help guard against inaccurate sales forecasting, invest in a sales tracking tool that will allow you to see past and current sales data for your entire sales team and predict future sales based on those numbers with relative precision.

Sales forecasting also involves knowing your customers, including how much of a broad customer base you can reach. Using a Total Addressable market or TAM Calculator can help you identify new revenue opportunities and generate new leads.

3. Activity reports

The best sales tracking software will tell you a lot about your leads. But it should also track what you’re doing to reach your leads daily, weekly, or monthly. In other words, your sales tracker of choice should also catalog your sales activities.

This software feature is beneficial for sales reps because it will allow you to easily see when you last contacted a lead, the communication channel (phone, email, text, etc.) you used, whether you get a response or not, the total number of times you’ve contacted them, and more. You can then use this information to fine-tune a sales approach that closes the deal.

Activity monitoring is also great for sales managers, as it will allow them to evaluate their sales reps better, be more effective coaches, and craft more effective sales strategies based on data.

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4. Loss reports

It’s vital for you to keep a record of potential deals that fall through, i.e., your losses. While it may be painful to look at and study these numbers, knowing the specific reasons you’re losing deals (or the primary competitors you’re losing deals to) helps you improve your selling approach and ensure that you don’t repeat the same mistakes in the future.

Analyzing your losses will also allow you to better forecast your sales numbers for a given month, quarter, or year. Speaking of forecasting…

5. Funnel reports

Do you struggle to keep your sales pipeline flowing? Do your leads consistently get stuck in specific points of your funnel? If so, sales tracking software could be a lifesaver.

Many sales tracker tools will allow you to view each section of your funnel in real-time to see how close your leads are to a sale, what’s keeping prospects from traveling farther down your pipeline, and which sales tactics prove the most effective.

If you’re a visual learner, you might consider investing in a sales tracker that will allow you to track opportunities in a visual pipeline. We’ll talk more about specific sales tracking solutions later in this guide.

6. Conversion rate

Generating new leads takes time. If you’re able to convert more of the leads you already have into paying buyers, you can drive more revenue without working unrealistic hours.

One of the most productive ways to increase sales is to boost your conversion rate. Quality sales tracking software will automatically tally conversion rates for each individual sales rep on your team or by lead source or other attributes. You can then study these metrics to learn how you can improve.

Additionally, sales managers can view which sellers have the highest conversion rates, analyze their tactics, and discover how top team members consistently close deals. You can then pass this information along to struggling reps.

7. Won opportunities

Do you know how many deals you’ve closed this year? What about this quarter? When investing in sales tracking software, make sure the solution you choose will allow you to quickly view information regarding won opportunities and new sales.

As we mentioned above, knowing which deals you closed and the sales strategies used is valuable information, as it shows you the impact of your sales activities and the contributions of individual sales reps.

Just as professional football coaches watch tapes of previous games to discover which plays worked best for them in the past, you should view your won opportunities so that you can pinpoint the most effective sales tactics available to you and deploy them more often.

8. Average sale price

The revenue per sale metric measures the average amount of revenue you make your company every time you close a deal. In general, the higher this number is, the better—as long as you can still close deals at a consistent clip.

Revenue per sale is beneficial if you sell different product tiers or offer multiple product upgrades. By assessing revenue per sale, you can discover how effective you (or your team, if you’re a sales manager) are at upselling your customers or pursuing the most valuable accounts.

Understanding CRM Integration with Sales Trackers

Integrating your sales tracker software with your CRM software brings two very powerful sales tools together. With all this information in one place, you’ll have relevant customer-related data to make informed decisions and improve numerous aspects of the sales cycle.

There are several advantages to a CRM/sales tracker integration, including these:

  • Enhanced understanding of your customers: You’ll have more information about your customers at your disposal, making customer profiling and targeting easier.
  • Better overall customer experience: The combined data will offer insights that can improve how you engage with your customers, improving customer satisfaction and increasing ROI.
  • Improved sales and marketing collaboration: While a CRM in itself can bring sales and marketing teams together, a CRM with sales tracking software provides information your marketing team can use to increase leads and improve customer retention.
  • Take customer support up a notch: Even though a unified CRM system gives your customer support team what they need to succeed, the additional data your sales tracker provides could help the team exceed customer expectations and delight them.
  • Know where to spend your budget: Customer data gathered through your sales tracker will inform how and where you spend your money to bring in and nurture leads.

Find the right sales tracking software

A career in sales can often feel like a rollercoaster ride. But there are things you can do to make sure the highs are more frequent, and the lows are less devastating. Namely, you can track sales performance with quality sales tools.

Tracking sales performance will help you better organize your leads, track sales rep activities, forecast future sales, and optimize crucial sales metrics like revenue per sale. And with the right sales tracking software, getting these benefits is easier than ever.

If you’re ready to take your sales performance tracking to the next level, give Nutshell a try. Nutshell is an easy-to-use CRM with a full range of reporting and analytics features, contact management sales automation, built-in email marketing, and more. Plus, unlimited data, unlimited contacts, and customer support are included in all plans. Try Nutshell for free for 14 days to learn if it’s the right sales tracking app for your company.

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