If your business schedules a lot of meetings — either internally or with clients — you might wish you had a way to make that process easier. Thankfully, there are meeting scheduler tools out there to meet that need. These tools allow you to easily schedule meetings and get reminders for them, as well as keep track of when you’re available.
The question, though, is this: What’s the best meeting scheduler for you? After all, there are quite a few options out there, and you’re probably looking to narrow it down. That’s why we’re here.
On this page, we’ve listed 10 of the best meeting scheduling apps for your business. Keep reading to learn more!
Let’s start by talking about what sorts of features you should expect to find in the top meeting scheduler apps.
One of the biggest features to look for is a good user experience, primarily when it comes to ease of use. The whole point of these tools is to streamline the meeting scheduling process. If the tools are hard to use, it kind of defeats the purpose.
You should also look for a tool that can automatically send out reminders about your meetings. Otherwise, you might as well use a regular calendar.
Finally, a good meeting scheduler will integrate with other apps. At the very least, it should integrate with your chosen calendar app, but it’s also good to get a tool that integrates with project management software and automation tools.
These are some of the main criteria we’ve used to select the tools listed below.
10 best meeting scheduler apps for your business
Now let’s get to the reason you’re here. Below are 10 of the top meeting scheduler tools. If you’re looking for a meeting scheduler, one of these apps is probably the best choice for you.
Here’s a summary of how each tool on this list compares:
Every business needs a CRM to help them manage all their customer data and automate sales tasks. If you’re in the market for one, Nutshell is the perfect option. By using our top-tier meeting scheduler, you can also sync all the information you gather about prospects into your CRM, keeping a single source of truth.
Nutshell Scheduler makes it easy to set up meetings. In Scheduler, you can:
Automatically create video call links in your meeting invitations
Gather bookings via email links or website forms
Automatically import new lead data to the CRM when you set up a meeting
And more!
Schedule and manage meetings directly from your CRM
Ditch the extra integration, login and monthly bill for a software that streamlines your process by working natively with your CRM.
Price: Free, or $10+ per user per month for more features
Best for: Easy scheduling
Calendly is one of the best-known meeting schedulers out there. Its biggest selling point is simplicity — it’s not bogged down with too many features (although the paid plans do offer more advanced features than the free one). For that reason, Calendly scores big on ease of use.
Another great thing about Calendly is that it comes with tons of integration options. Those integration options include CRMs like Salesforce, but it’s important to note that those CRM integrations aren’t nearly as extensive as a meeting scheduling tool built right into a CRM like Nutshell Scheduler.
3. Doodle
Price: Free, or $6.95+ per user per month for more features
Best for: Scheduling teamwide meetings
If all your meetings are one-on-one, it’s not too complicated to schedule them. But what about if your meetings tend to include lots of people?
Doodle allows you to create polls where everyone involved in the meeting votes on the best time to have it. Doodle will then automatically schedule the meeting for the time slot that wins the vote, so you don’t have to do it manually.
Doodle will even send out reminders to people who don’t vote, encouraging them to provide feedback before the poll deadline.
4. Sidekick
Price: Free, or $5 per month for more features
Best for: Scheduling meetings across many different locations
In today’s digital world, online meetings are all the rage. But maybe your business is a bit more old-school and likes to set up physical meetings. In that case, Sidekick could be a great option.
In addition to integrating with various video meeting apps, it also allows you to schedule meetings for real-world locations.
If you use specific physical locations frequently, you can save those locations in Sidekick so it’s easy to schedule meetings at those spots. That means Sidekick can handle a variety of different meeting types and locations.
5. Motion
Price: $12+ per user per month
Best for: Joint scheduling and project management
Remember how Nutshell Scheduler was such a good tool because it allowed you to get a CRM and a scheduler as one tool? Well, Motion is similar — except instead of doubling as a CRM, it doubles as a project management platform.
With Motion, you can manage your whole work schedule — not just meetings, but also projects you’re working on. You can provide how long you expect each meeting or project to take you, and then Motion will automatically put together your schedule based on how everything fits together. (You can always rearrange it however you want, of course.)
6. Google Calendar
Price: Free
Best for: Google integration
Another of the best meeting scheduler apps is Google Calendar. You’re probably familiar with this one already, because if you have a Google account, you have access to it automatically. Like Calendly, it’s very simple, so it’s perfect for businesses that don’t want anything too complicated.
This probably goes without saying, but it also integrates flawlessly with a variety of Google products. If you use Google Meet for all your video calls, Google Calendar is a great companion to it.
Plus, to create a meeting in Google, all you have to do is add it to the calendar. Anyone you include in the meeting will then automatically receive an email invite.
7. SimplyMeet.me
Price: Free
Best for: Affordability
SimplyMeet.me isn’t the only free tool on this list. But out of the free options listed here, this tool offers the most features. Platforms like Calendly have limited free plans, but SimplyMeet actually offers a decent number of scheduling capabilities, including:
Multiple meeting types
Meeting customization
Easily navigable interface
None of these are particularly unique, but they get the job done — and for a free tool, it’s hard to complain. Overall, SimplyMeet offers a great deal.
8. SavvyCal
Price: Free, or $12+ per user per month for more features
Best for: Comparing schedules
SavvyCal is another popular meeting scheduler tool. It has a free plan, and it’s great for comparing schedules. If a prospect wants to set up a meeting, they can overlay their schedule on top of your business’s schedule to see which time works best.
Other features include:
Options for both online and offline meetings
Pre-meeting survey options
Ability to set limits on the number of meetings available for the week
And more!
9. OnceHub
Price: Free, or $10 per user per month for more users
Best for: Analyzing results of meetings
OnceHub is the optimal tool for generating reports for each of your meetings. Those reports include info about what was discussed in the meeting and what results it drove. You can then organize your reports based on those results, including how much revenue (if any) the meeting drove.
Other features include:
Different meeting type options
Ability to set parameters on how many meetings to have in a given time
Booking page customization options
And more!
10. Acuity Scheduling
Price: $16+ per month
Best for: Paid consulting appointments
Last on our list of top meeting scheduling apps is Acuity Scheduling. This tool contains many of the standard scheduling features, including various integration options and the ability to navigate across time zones. However, its standout feature is its ability to charge customers for booking appointments.
This won’t be useful to every business. However, some companies offer features like consulting services, where the meetings themselves are what they’re selling. If you’re one of those companies, Acuity is a great option, because it allows you to charge for the meetings right on the same platform that you schedule them through.
Use Nutshell to keep track of all your business meetings
Now that you know all the top meeting scheduler tools, you can start to figure out which one is right for you. And if your business is also in need of a CRM, the answer is obvious — Nutshell is the perfect choice.
Our scheduler is perfectly designed to help you turn your meetings into fresh lead data that you can use to further improve your sales efforts. Plus, the core CRM platform is filled with other helpful features like sales automation and advanced reporting, and our customer support team is always standing by to help with any concerns you may have.
Interested in getting started with Nutshell? Check out our 14-day free trial today!
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